About the Role
We have a fantastic opportunity for a CONFIDENTIAL HR ADMINISTRATOR to join our head office team based in Luton, working for our long-established group of companies.
Working closely with the HR team, the post holder will hold responsibility for delivering professional and confidential HR administration across the organisation. A key aspect of this role will be the management and coordination of high-level security clearances, including those required for government, police, aviation and airport-security environments. The successful candidate will be discreet, self-motivated, methodical, well-organised and possess excellent communication skills with the ability to liaise with staff, managers, directors, regulators and security-vetting bodies.
The successful applicant will be discreet, well presented, highly motivated, possess excellent organisational and communication skills, and be willing to work within a fast-paced environment and a close-knit team.
In return, we offer a competitive rate of pay plus benefits and training will be given.
Requirements
The following skills and experiences are required:
Strong administrative experience with excellent accuracy and attention to detail.
Experience using Microsoft Office packages.
Excellent communication and organisation skills.
Experience in handling confidential information and sensitive documentation.
Previous HR administration or security-clearance administration experience (desirable but not essential).
A robust understanding of data protection, compliance and confidentiality requirements.
The Role
The main duties and responsibilities of the position are to include, but are not limited to involvement in the following areas of work, to support the wider HR team:
Managing end-to-end high-level security vetting processes including applications, renewals, compliance checks and secure document handling.
Liaising with external authorities such as government vetting agencies, police, airport security bodies and regulatory partners.
Ensuring all security and clearance records are accurate, confidential and fully compliant with legal and regulatory requirements.
Supporting the full employee lifecycle including recruitment, onboarding, contract preparation, changes to terms and leavers.
Assisting in maintaining accurate HR records, personnel files and HR systems with a strong focus on data protection and confidentiality.
Assisting with coordinating training activities, booking courses and maintaining training and compliance records.
Providing administrative support for employee relations meetings including scheduling, documentation and minute-taking.
Maintaining absence, sickness, and holiday records and preparing reports as required.
Assisting with the administration of payroll information, benefits and pension documentation.
Supporting HR compliance activities including right-to-work checks, DBS checks and regulatory obligations across the group.
Providing confidential administrative support to the HR function.
Assisting with HR projects, system improvements and policy development.
Supporting the organisation of staff events, inductions and internal communications.
Benefits
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Highly competitive salary dependent on experience.
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33 days a year inclusive of bank holidays, pro rata to days worked.
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Contributory pension.
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Non-contributory life cover.
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Free parking on site.
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Adjacent to Leagrave mainline railway station.
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Continued professional development as part of our Life Long Learning programme.
About our hiring process
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We encourage applicants for all backgrounds – come and talk to us and see if we are a fit for what you are seeking in your career.
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We have adjustments available for those who may need additional assistance.
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We aim to get back to our candidates as soon as possible – you will be given a single point of contact. when you apply who will be the person to whom you can address queries.
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All candidates will get feedback about their interview, and we welcome feedback on how you found the process too.
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We aim to get back to all candidates within 3 days of their CV submission.
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We aim to get back to all candidates within 5 working days of their interview.
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Interviews are predominantly face to face with a manager or director and a member of our HR team.
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Interviews are question and answer based, and you will have the opportunity to ask questions about both the role and the company.
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You may also need to undertake a role appropriate competency test or have the opportunity to spend a period of time learning more about the role.
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We will expect you to be able to answer questions about yourself, your CV and your previous experience.
WE ARE AN EQUAL OPPORTUNITIES EMPLOYER AND MEMBERS OF THE EQUALITY REGISTER, “COMMITTED 2 EQUALITY”